Seven Benefits of Taking Attendance

But WHY do I have to take attendance? 

It seems like a tedious task. Why should we take attendance? We are just happy that people are coming to group, coming to serve, coming in general. So why do we have to record their attendance, and do we really need to call them when they’re not there? YES! Why? Well, there is a lot more to the answer than a simple one reason response. And when we check in with our group members, it is certainly not to nag them, but to make sure they’re ok. We have to assume there’s a reason they weren’t there. So let’s look at seven ways that using that database not only helps you as a leader, but also helps your ministry. 

What groups are thriving at our church? 

What type of groups do our church members seem be drawn to? This is something we look at constantly because these are the type of groups we need to make sure we keep in high supply. Say daytime women’s groups are filled quickly. We can ask those forming new groups if this group type is one they can prayerfully consider leading. If our daytime women’s groups consistently show low attendance, we might encourage new leaders to consider leading at different times until there is a greater need. 

 Are there roadblocks that prohibit people from attending? 

If there are people who are not able to attend their groups frequently, is there a way we can help? Leaders might not notice on a week-to-week basis, but looking back over a semester, they may see that childcare is a definite need for some group members. Is this something we can help with that would encourage other people to attend? 

 We can anticipate the needs of our groups. 

Will we need more groups soon? If we are in a season where most of the spots in groups are currently filled, we need to look for new leaders, and make sure leaders are training up new leaders to help lead groups. Do we need more volunteers? If we have teams where a large percentage of those serving are not coming on a reliable basis, we need to make sure we are helping find new volunteers so those teams can keep providing an excellent experience for our guests. 

 We see what groups are meeting regularly.

People are always looking for new groups to join. If a group does not update its attendance, we can only assume it is not meeting and we should not send new members its way. The last thing we want is for someone seeking the support of a group to head out only to find that a group has not been meeting for months. 

Leaders can see who may need care.

If someone on your group does not attend, reach out. This is not to nag, but to make sure they are ok. It shows they matter. Maybe they forgot, or maybe they have a bigger issue going on, and they need a little help. If a member does not attend on a consistent basis, maybe the group is not the right fit. There is nothing wrong with this, as every group will not be a perfect match, but help them find the right fit for them. 

Streamline communication.

The database is more than just a place to record attendance and add new members. You can send e-mails to your whole group or team, and it keeps copies of the e-mails for you. Plus, our database will even personalize the e-mails for you so that they don’t come out as “mass e-mail” format.  

All your group’s information is at your fingertips.

Need phone numbers? The database has them. Addresses to send get well cards? Check! It can even help you remember special events like baptism anniversaries or birthdays. 

The database may seem like something that just adds more work, but it’s really there to help. The more we utilize the system, the more we’ll be able to benefit from it. It’s not meant to be a “big brother” tracker, but an aid to maintain a relationship with the Heavenly Father, and make sure that we are able to provide the people who call Lifepoint home the best care we can give them. Part of this is making sure we have enough systems in place to care for them. It only takes a few minutes to update your group or team weekly, but those few minutes have a lasting payoff for the future of our church.